How we work
We run every building on the same calendar, starting four months before the renewal date. Insurers that receive a file late often pass on it, which leaves you fewer quotes to choose from.
The renewal calendar
120 days out
We ask the current insurer for loss runs and start collecting the building's records: unit count and who's rent-stabilized, when the roof, plumbing, electrical and heating were last done, open violations, and the mortgagee clause from your lender.
90 days out
The submission goes out. Every insurer gets the same complete file, which makes the quotes that come back easier to compare.
30 days out
You get a written proposal. Each option has been run through our checklist, the umbrella quote is in there, and if a placement is surplus lines the tax and stamping fee are shown on their own lines.
Renewal day
The policy is bound, certificates go to the lender and anyone else who needs one, and you get the invoice.
After that
We handle requests from the lender during the year, such as mortgagee clause wording or evidence of insurance. Forward us the servicer's email and we'll respond to them.
What we need from you
- A signed loss-runs authorization so the current insurer will release your claims history to us.
- The mortgagee clause from your lender, or the loan documents and we'll find it.
- Unit count and tenancy: how many apartments, how many rent-stabilized, any commercial space.
- The year the roof, plumbing, electrical and heating were last replaced. Permits or invoices if you have them; a best guess if you don't.
- Open HPD, DOB and ECB violations, or just permission to pull them ourselves.